AGM Documentation and Forms

Reports

Proposed Constitution

*** The following amendment has been added to the proposed Constitution and will be included as part of the document should the motion be carried. 

4 Membership  Catagories

(f) Honorary membership shall apply to any player, official, referee, administrator or spectator affiliated with Rugby Victoria and its competitions on the day of competition with SDRC or as part of SDRC’s hosting duties. 

Online Voting

Early, online voting is the preferred method of voting this year, using the Online Voting Page

 

Once all Committee nominations are received the Online Voting page will become available (approximately 1 week prior to the AGM) for members to vote on all matters.  The page will close 24 hours prior to the meeting to allow for counting.

All members will be required to include their Rugby ID number (excluding Life Members, who may enter "Life Member" into the box) to ensure the authenticity of a vote.  All members who vote early will be counted as having attended the AGM for quorom and record keeping purposes. (Rugby ID's are available by logging into Rugby Xplorer or by completing the online form).

2019 Annual General Meeting Minutes

Download
2019 SOUTHERN DISTRICTS RUGBY CLUB AGM M
Adobe Acrobat Document 112.5 KB

2020 Annual General Meeting Agenda

Download
2020 AGM Agenda.pdf
Adobe Acrobat Document 301.9 KB
Download
SOUTHERN DISTRICTS RUGBY CLUB CONSTITUTI
Adobe Acrobat Document 1.2 MB

Online Forms

PDF Forms

Download
2020 Committee Nomination Form.pdf
Adobe Acrobat Document 603.6 KB
Download
2020 Appointment of Proxy Form.pdf
Adobe Acrobat Document 720.0 KB

Annual General Meeting - FAQ's

You can access the FAQ's on AGM processes here.

Ask a question at the AGM

To assist the Committee in preparating for the AGM you can send in your questions online prior to the meeting.  You can ask a question here.